Webinar set up on Microsoft Team
1)On your Microsoft Team select Calendar
2) Creating a Live Webinar event.
Click on the +New meeting drop down arrow on the top right side of your screen, select Live event.
3) Fill in the details
Title: Your webinar title?
Location: Where will it be held? Could be a live event at a venue that you would also like to
broadcast to others.
Start: Date of your webinar and time of your webinar.
End: Date and time for your webinar to end.
Details: More details of your webinar.
4) Invite People to your event Group:
This section is to add the people that will be presenting and also help manage the back end of the webinar.
After adding you can assign what their roles are, Producer or Presenter.
Producer: Responsibility is to help start the live event, moderate the Q&A, switch the screens
(Camera A,B,C, and also Presentation)
Presenter: Is the speaker or the guest, also responsible to share their presentation screen and
Once you’re done assigning the roles for everyone, click on the Next button on the bottom right side
5) Live Event Permission.
Select Public if your Webinar is for External audience.
Select Org-Wide If your webinar is only for internal staff within your organization.
Select People and groups If the webinar is only for people within your Group.
6) How will you Produce your live event?
This section allows you to give permission to download the recording or not.
We recommend that if you’re doing a Public event;
Uncheck the Recording available to attendees, this will disable the option for them to download the recording.
Tick the Q&A By doing this, you will give them permission to use the Q&A section during the webinar.
Setting this option will give you a reason to send them a follow up email with the recording after your event.
7) Check your details once more.
Once you’re done click on the schedule button on the bottom right side.
The following screen will pop up. Be sure to recheck your event details. Once you determine that its all correct, sending out the link to your guest. If you need to edit the information, just click on Edit at the bottom right hand corner.
The link to join the webinar can be retrieved by clicking on the Get attendees link.